Managing lift defects across a portfolio

The two things that slip

With lifts, two things slip across a portfolio: defects flagged in the examination report that never get closed, and next-examination dates that pass unnoticed because they sit in separate reports for separate lifts.

From report to action

A Schedule 1 report flags defects that are — or could become — dangerous, each with a required remedial timescale. Each should become an owned, dated action:

• the lift it relates to;
• the defect and its danger category;
• the remedial timescale the competent person specified;
• the contractor and closeout evidence.

Never miss the next examination

Because passenger lifts are examined every 6 months and other equipment every 12, a portfolio quickly accumulates staggered due dates. A per-lift countdown to the next examination due date — recorded on every report — keeps each one in view, alongside the open defects.

PropertyActions is an admin and recordkeeping tool. This guide explains the duty and the records involved; it is not legal advice and does not replace a competent person carrying out the statutory assessment.